Privacy Policy version 1.3 30th August 2018

Privacy policy version 1.3

Overview

Thank you for visiting our website engagingminds.co.uk. We want to explain to you what ‘personal data’ the website collects and what we do with it, including our use of ‘cookies’.

The website doesn’t itself collect any personal data like names, email addresses etc. as it doesn’t use a contact form or an embedded mailing list signup form. If you want to contact us, you may do so directly by email. Although we use G-Suite by Google which encrypts emails, we can’t guarantee that your email will be encrypted at all stages of its life.

We operate a mailing list called The Engaging Minds Strengths Revolution Champions Network Newsletter for clients and others we work with. If we invite you to join this list to receive the Newsletter, you will be asked to complete our MailChimp-hosted subscribe form and to give your consent to the processing of your data. Please see Section 1. below which explains what personal data this subscribe form collects, what we do with that data and your options with respect to that data.

We have previously operated a mailing list called Engaging Minds Topical Updates. Please see Section 2. below for information about this list.

If you download certain White Papers or Thought Leadership Papers from the website the links will connect you to our Formstack-hosted forms, where you will enter some personal data in order to receive your download. Please see Section 3. below which explains what personal data these forms collect, what we do with that data and your options with respect to that data.

The website collects an obfuscated (md5-hashed) version of your IP address for security purposes and an anonymised version of your IP address, for website-traffic-tracking purposes. Please see Section 4. below which explains why we do this and what it means for you.

The website places Google Analytics tracking cookies, but only after you have accepted them. If you decline them via our ‘cookie notice’ then new Google Analytics cookies are not placed. Please see Section 5. below which explains what cookies the website places and your options with respect to those cookies.

If you don’t know what a cookie is, you could watch this helpful short video (from https://cookies.insites.com/about-cookies/):

Any data that is sent between your device and our website is encrypted for your protection — you can see the word Secure and/or a little padlock next to the url in your browser, this confirms that your browser has made a secure Secure Sockets Layer (SSL) connection to our website on the server.

Section 1. Our MailChimp-hosted mailing list used for The Engaging Minds Strengths Revolution Champions Network (SRCN) Newsletter (this is an invitation-only mailing list)

If you are invited to join the SRCN mailing list, you will be asked to subscribe yourself using our MailChimp-hosted subscribe form and to give your consent to our use of your personal data, as described on the form. If you prefer not to consent, we understand, but unfortunately we will not be able to send you any Newsletters.

You will see the following text before the ‘Subscribe to list’ button [below]:

[Thank you for choosing to receive the Engaging Minds Strengths Revolution Champions Network (SRCN) Newsletter. We want you to understand what we do with the information you give us via this form, so please read ‘Consent to our use of your personal data’ (below) before giving your consent and subscribing to this mailing list. New EU data protection laws mean that we must ask for your consent in this way, even though we will only send you things that we genuinely believe will help you in your strengths work.

To subscribe, please complete all the fields, tick the ‘I accept’ box to confirm your consent to our use of your personal data, and click ‘Subscribe to list’. If you prefer not to consent, we understand, but unfortunately we will be unable to send you any Newsletters. Thank you and welcome!

Consent to our use of your personal data

The ‘personal data’ (your name, email address, company/organisation name and job title) you provide on this MailChimp-hosted form will be stored within the MailChimp mailing system along with a record of your subscription to the SRCN list. We will send you occasional informational and marketing SRCN Newsletters via MailChimp. MailChimp will track your list activity (i.e. whether and why the email bounces, when you open the email, which links in the email you click, your IP address, approximate geographic location and the email client you use); we will only use this information, and the personal data you give us, to administer the list and manage the content of our Newsletters, to best serve you. If you prefer not to accept, we understand, but unfortunately we will be unable to send you any Newsletters.

⃝      I accept

You can see and amend your personal data and preferences at any time by clicking the ‘Update subscription preferences’ link in our Newsletters. You can unsubscribe from the list at any time by clicking the ‘Unsubscribe from this list’ link in our Newsletters. Our Newsletters will come from champions@engagingminds.co.uk; please add us to your address book to reduce the chances of our emails being treated as spam by your email system; if you don’t receive anything from us, please check your Spam folder. If you have any questions or requests regarding your personal data, please email champions@engagingminds.co.uk and we will do our best to help you. Our Engaging Minds Privacy Policy can be read in full at https://engagingminds.co.uk/privacy-policy (on our website). By clicking below to submit this form, you agree that we may process your information in accordance with these terms.

We use MailChimp as our marketing automation platform. By clicking below to submit this form, you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.]

Please note that before 25 May 2018 we emailed the people who have previously been on our SRCN mailing list to ask them to re-subscribe to the list via a new process that includes explicit consent to use of personal data. We were obliged to do this because of the General Data Protection Regulation (GDPR), May 2018; people who did not re-subscribe have now been deleted from the SRCN mailing list.

If you would like to subscribe or re-subscribe to our SRCN mailing list at any time, please email champions@engagingminds.co.uk and make your request; the list is open to people who have attended an Engaging Minds strengths-based programme or who are clients in other capacities.

Section 2. Our Engaging Minds Topical Updates mailing list

If you have previously been on the Engaging Minds Topical Updates mailing list, please note that this mailing list has now been deleted.

Section 3. Our Formstack-hosted PDF download process and Formstack-hosted forms

When you click to download our White Paper ‘Welcome to the Strengths Revolution’ or our Thought Leadership Paper ‘Strengths-Based Recruitment’ from our website, you will be re-directed from our website so that you can enter some personal data on a Formstack-hosted form (hosted by Formstack at Formstack.com), to obtain your download.

You will be asked to give your consent for our use of your personal data and you will see the following text [below]:

[Consent to our use of your personal data for the purposes of your download

⃝      I accept the use of my personal data, as described below**.

**The ‘personal data’ (your name, email address, company name and job title) you provide here will be stored within the Formstack system along with a record of your download (please read the Formstack Privacy Policy https://www.formstack.com/terms). The data you provide will be used by Engaging Minds to administer your download via Formstack, and help us improve our download service. The maximum time that your data will be kept in the Formstack system will be 6 months. If you have any questions or requests regarding your personal data, you may email hello@engagingminds.co.uk and we will do our best to help. Please click the ‘I accept’ button below to agree to the use of your personal data, as described here, so that we can arrange your download. If you prefer not to accept then we understand, but unfortunately you will be unable to download our White Paper/Thought Leadership Paper.]

Section 4. IP address collection by Google Analytics tracking and Limit Login Attempts Reloaded security software

The website uses Google Analytics tracking software so we can evaluate the effectiveness of the site in general terms, but we have set it to ANONYMISE the IP addresses it collects, so you can’t be personally identified. You can read more about how this anonymisation works and what it means at https://support.google.com/analytics/answer/2763052?hl=en.

The website uses Limit Login Attempts Reloaded security software which tracks IP addresses to limit the number of login attempts from any IP address. This helps to prevent brute force attack login attempts by unauthorised users. We do this to keep our website protected and secure. However, we opt to turn on GDPR compliance, so all logged IP addresses get obfuscated (md5-hashed), which means you can’t be personally identified.

Section 5. Cookies placed by our website

We use Google Analytics to monitor the effectiveness of our website. Google Analytics places Third Party (placed by a Third Party rather than by our own website function) tracking cookies to monitor website traffic, and in particular whether a visitor to our website is a new user or a returning user. The cookies placed (along with their time to expiry and their purpose) are:

_ga      2 years  Used to distinguish users.

_gid     24 hours  Used to distinguish users.

_gat     1 minute  Used to throttle request rate.

For more details please read https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.

If you prefer not to accept Google Analytics tracking cookies, please click the Decline button on our Cookie Notice, and new Google Analytics cookies will not be placed.

If you are happy for new Google Analytics cookies to be placed, please click the Accept button.

If you Decline cookies, then content embedded with ‘iframes’, like YouTube videos, on our website will be blocked, however an alternative ‘text link’ is usually provided so that you may view the content. Alternatively please visit the Engaging Minds YouTube channel, where you can see all our strengths videos.

Changing your mind

If you have previously accepted the Google Analytics cookies and you want to decline them from now on so that no new cookies are set, use the Reset your consent button that will appear below; if you have previously declined the Google Analytics cookies and wish to accept them from now on, please use the Accept cookies button that will appear below.

Please note that whether you click Accept or Decline, First Party (placed by our website rather than by a Third Party website) ‘necessary and functional’ cookies may be placed by our WeePie Cookie Notice plugin to remember your preference (Accept or Decline) for 365 days, so we don’t keep annoying you with cookie notices every time you visit. These cookies are wpca_consent and wpca_status.

Section 6. Other websites that we link to from our website

There may be links on this website to other websites. Once you leave our website and arrive at another website (where the url does not begin with https://engagingminds.co.uk), your use of that website will be governed by that website’s processes, and not by this engagingminds.co.uk Privacy Policy nor by our engagingminds.co.uk processes.

Section 7. Updates to this Privacy Policy

We are constantly reviewing data protection laws and reserve the right to update this Privacy Policy from time to time. The Privacy Policy will always have a version number in the heading, so if you contact us with questions, please quote the version number of the Privacy Policy that you are asking about.

Section 8. How to contact us if you have any questions about the use of your personal data

Please email hello@engagingminds.co.uk and we will do our best to help you.

Connect with us.

e: hello@engagingminds.co.uk
t: +44 (0) 207 998 3120
w: www.engagingminds.co.uk
twitter: Engaging__Minds

Connect with us.

hello@engagingminds.co.uk
+44 (0) 207 998 3120
www.engagingminds.co.uk
twitter: Engaging__Minds